Booking Process

Go to the 'Reserve Now' page of the website to check availability.

Complete the 'make a provisional booking' online submission form. This reservation will be held for two weeks

Download & Complete the  Booking Form opposite with all details of your booking and submit to the Booking Secretary with your deposit. This step will then confirm your booking.

Deposits: Deposits are required for every booking. They vary dependent on the facility booked:

House / Lodge / Camp overnight - £50 

Trainings & meetings - £30 

Lodge & Field short stay - £50

Field only short stay - £30 

If you are paying your deposit by cheque, please post this along with your completed booking form to arrive with the Secretary within  TWO weeks. If you are paying by BACs, the form can be emailed. 

Fees: these can be found on the  Ashley Fees page. Please note- fees are relevant to the  dates of your planned stay - not when you book 

Confirmation of your Booking will be sent to you from the Booking Secretary via email.

NOTE: if your booking form and deposit are  NOT received within two weeks after the original online submission, your booking may be cancelled

N o less than 6 weeks before the date of your planned visit: Download & complete the  Arrival Form opposite and send (email or post) to the Booking Secretary (details on form). This will confirm arrival details which will be passed to your warden  

No less than 4 weeks before your booking: Download & Complete the  Balance of payment form opposite and send this with full payment (minus deposit already paid) to the Booking Secretary. If you wish to pay by BACs, please contact the Booking Secretary.

CANCELLATIONS & CHANGES: if you need to make any changes to your booking, please inform the Booking Secretary ASAP.

Deposits may be lost if you cancel your booking. If you cancel within 2 weeks of the date of your visit you may forfeit the total amount if the booking cannot be filled.